Whether your business utilizes one computer or utilizes a network, it is best you designate a username for each individual user. After you designate a username, you should also limit the access levels of the profile of your employee. This not only guarantees you know what your employee can access but it also ensures that you will not have problems when it comes to any unauthorized changes that might be made.Protecting the password of each user is also a must; require that their personal passwords should have a capital letter, a number, and a special character.
Passwords should always be changed after 30 or 45 days. If employees are not at their desks, make it a requirement that they lock their computers to avoid unauthorized access. Your employees should also be responsible for protecting their passwords and should not write them down on any piece of paper and most importantly never share their password with anyone.